Out of pocket and travel expense claims can be entered directly into Xledger by the employee, either through the standard web interface or via a mobile phone. The expense claim is then approved by their line manager or a nominated administrator. Scanned images of the receipts can be attached to the claim and viewed as part of the approval process. Where expenses are rechargeable they will be transferred automatically to the invoicing module. The employee can decide whether to print the expense report and sign it manually, or use a predefined signature and reduce paper consumption.

Expenses can be integrated with the payroll module, or can be processed independently.

  • Automatic posting into the General Ledger
  • Automatic integration with payment processes
  • Electronic processing of expenses – document flow and approval
  • Complete document archive for employees – always available online
  • Ensures invoicing of project-specific costs and expenses